Description
Code de référence: 108873
# General Services Administrative Specialist #
Plan-les-Ouates, GE, CH
Permanent
**General Services Administrative Specialist**
Plan-les-Ouates, Geneva - Switzerland
Permanent
Inspired by tradition, in-tune with the times. Deep pride in our heritage fuels our passion to trailblaze an even brighter future. For us, excellence is both a given and a never-ending quest. Our curiosity knows no bounds and better is always possible. Born in Geneva, the heart of fine watchmaking, we are constantly inspired by the world around us. Since 1755, we have continuously reinvented and refined our vision as a Maison of Haute Horlogerie.
Headquartered in Plan-les-Ouates (GE, Switzerland), Vacheron Constantin operates a global distribution network of nearly 200 points of sale across 36 countries. Our workforce is comprised of approximately 1,500 passionate employees organised into seven geographic regions. Our principal manufacturing facility in Plan-les-Ouates is complemented by a second manufacturing site in Le Brassus, (VD, Switzerland).
**An Exceptional History, An Exciting Future-
Time To Play Your Part!**
We believe our people are our greatest asset - the talent that drives us, the collective spirit of our teams and the community that is unique to our Maison. As such we are looking for a **General Services Administrative Specialist** to join us in our Geneva-based HQ team.
Reporting to the General Services Director, you will be a key pillar to support the department in its role and driving the Maison-s culture. Positive, dedicated and efficient, you feel at ease navigating in a fast-paced, creative and inspirational environment. This is a particularly exciting time to join the Maison as we near our 270th anniversary.
**HOW WILL YOU MAKE AN IMPACT?**
* Managing a broad variety of administrative tasks such as filling, ordering supplies and other office management functions
* Monitoring and processing invoices (collection, verification, recording, transmission, etc.)
* Optimising invoice flows to facilitate invoice management
* Placing orders and handling related administrative tasks (archiving, follow-up, etc.)
* Entering and updating supplier prices and corresponding conditions in SAP, checking data, updating tracking files and prices
* Monitoring suppliers compliance, reminders and reporting
* Coordinate and prepare reports on CAPEX & OPEX with Finance department
* Execute and document Internal Controls and provide support during external and internal audits.
**WHAT WILL MAKE YOU SUCCESSFUL?**
* \+7 years of experience in a similar position, with a deep understanding of diverse cultures and environments. Experience in a fast-paced and/or high-growth environment is a plus
* Fast and quick thinker with good analytical skills and at ease to work cross functionally
* Excellent knowledge and experience using SAP, Microsoft Office applications, including Excel, and PowerPoint
* Highly developed communication skills, bilingual English and French, both verbal and written
* Excellent communication skills, both verbally and written, with the ability to communicate across all levels within the business as well as with external partners
* Ability to handle multiple responsibilities simultaneously on short notice
* Exceptional organizational skills and impeccable attention to detail
* Open, highly collaborative, flexible, proactive, and positive personality
**WHAT CAN WE OFFER?**
* Impact: Help shape the future of our Maison, contributing to making it the No 1 Employer of Choice in Haute Horlogerie.
* Global Exposure: Work across business functions, countries and cultures, gain unparalleled experience.
* Innovation: Join a forward-thinking team where ideas and creativity drive real change and innovation.
* Collaborative Culture: Be part of a Maison that believes in discovery, the human adventure and beauty at work.
* World of Opportunities: As a part of Richemont, you will learn and grow alongside a rich portfolio of other Maisons and opportunities. We firmly believe in internal mobility and offering opportunities to enhance your personal and professional development.
**OUR BENEFITS**
* Flexible Working Hours & Quality Workplace
* Health & Wellness
* Socially engaged
* Generous Holidays & Days offered
* Company Restaurant
* Training & Learning Programs
**THE HIRING PROCESS**
* Step 1: An online personality assessment
* Step 2: Interview with the HR Business Partner & the General Services Director
* Step 3: Second round interview + Business case
* Step 4: Final Decision