Description
* Event Coordination and Project Coordination
* Be part of a dedicated team committed to making a difference
## About Our Client ##
Our client is an international organisation.
## Job Description ##
1. Event Planning and Execution:
* **Event Coordination**: Assist in planning and executing various events, ensuring they align with our fundraising and donor stewardship goals.
* **Logistics Management**: Collaborate with internal stakeholders and external vendors to ensure all event logistics are seamlessly managed.
* **Event Documentation**: Develop event timelines, budgets, and resource requirements.
* **Operations Oversight**: Oversee event setup, manage operations during the event, and conduct post-event evaluations.
* **Innovation**: Identify new event opportunities not currently in the team's pipeline and devise strategies for participation.
* **Performance Tracking**: Define event KPIs and compile reports to measure success against these metrics.
2. Project Management:
* **Concept Development**: Create detailed event concept notes, set objectives, research speakers, and engage with stakeholders to co-create and design event concepts.
* **Administrative Management**: Handle all paperwork, budgets, and payments related to event implementation.
* **Tool Utilization**: Use project management tools such as Asana, Trello, or Microsoft Project to plan and execute events from inception to completion.
* **Planning and Coordination**: Develop comprehensive project plans, including schedules, task assignments, and resource allocations.
* **Communication**: Coordinate regular updates and task force meetings throughout the event lifecycle.
* **Evaluation and Documentation**: Document lessons learned, best practices, and compile detailed event reports. Assess the return on investment of events and provide recommendations for future improvements.
* **Senior Leadership Support**: Prepare briefing notes and information packs for the foundation's senior leadership team on guest profiles, prospects, and donors.
3. Stakeholder Engagement:
* **Internal Collaboration**: Work closely with internal teams, including fundraising, communications, strategy, and impact, to align event strategies with organizational goals.
* **External Relations**: Engage with external partners, sponsors, and vendors to negotiate contracts and secure necessary services.
* **Partnership Management**: Liaise with respective partners' teams related to events, ensuring strong collaboration and alignment.
## The Successful Applicant ##
* **Education**: Degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
* **Experience**: 3-5 years of experience in event coordination and project management, ideally within a non-profit or international organization.
* **Skills**:
* Strong organizational and multitasking abilities with a keen attention to detail.
* Proficiency in project management software (e.g., Asana, Trello, Microsoft Project).
* Excellent communication and interpersonal skills, capable of working effectively with diverse teams and stakeholders.
* **Attributes**:
* Ability to work under pressure and adapt to changing priorities and circumstances.
* Persistent, proactive, and positive approach to challenges
## What's on Offer ##
6 months of temporary contract.
Contact
Marine Moncozet
Quote job ref
JN-072024-6496251
Job Function
Public Sector & Not for Profit
Specialisation
Project Assistant
Industry
Not For Profit
Location
Geneva
Contract Type
Interim
Consultant name
Marine Moncozet
Job Reference
JN-072024-6496251