Descripción
* Sickness leave cover - Full time role
* Fast-paced environment - Supporting senior executives
## About Our Client ##
Our client is a leading player in the fast-moving consumer goods (FMCG) industry.
## Job Description ##
As an Executive Assistant, you will provide high-level administrative support to our senior executives, ensuring the smooth and efficient operation of their schedules and tasks. This role requires an immediate start and a commitment for a minimum of three months, with the possibility of extension depending on the needs of the business.
**Key Responsibilities:**
1.
**Administrative Support:**
* Manage executive calendars, schedule appointments, and coordinate meetings.
* Handle travel arrangements, including flights, accommodations, and itineraries.
* Prepare, process, and track expense reports.
2.
**Meeting Coordination:**
* Organize and prepare materials for meetings, including agendas, presentations, and minutes.
* Ensure meeting rooms and technology setups are ready and functional.
* Follow up on action items and ensure timely completion.
3.
**Communication Management:**
* Act as a point of contact for internal and external stakeholders.
* Handle incoming and outgoing correspondence, including emails and phone calls.
* Draft and review correspondence, reports, and presentations.
4.
**Project Support:**
* Assist in the coordination of projects and initiatives as needed.
* Maintain project documentation and track progress.
* Provide logistical support for events and special projects.
5.
**Office Management:**
* Maintain office supplies and equipment for the executive team.
* Assist with the organization of company events and meetings.
* Ensure smooth day-to-day operations within the executive office.
## The Successful Applicant ##
*
**Experience:**
* Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
* Proven track record of supporting senior executives and managing complex schedules and tasks.
*
**Skills:**
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational and time management skills.
* Strong written and verbal communication abilities.
* Ability to multitask and prioritize effectively under pressure.
* High level of discretion and confidentiality.
*
**Personal Attributes:**
* Proactive, with a strong attention to detail.
* Professional demeanor and positive attitude.
* Ability to work independently and as part of a team.
* Flexibility and adaptability to changing priorities.
*
**Language Skills:**
* Fluency in English and French is required.
## What's on Offer ##
Full time role for 3 months.
Contact
Marine Moncozet
Quote job ref
JN-072024-6471081
Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
FMCG (Fast Moving Consumer Goods)
Location
Geneva
Contract Type
Interim
Consultant name
Marine Moncozet
Job Reference
JN-072024-6471081